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How to Get a Duplicate Copy of Property Documents?

By IIFL Home Loans | Published On Dec 28 2023 9:47 AM 3 min read 113 views 382 Likes


Imagine finding yourself in a position where you must present your property documents, only to find out later that they have been misplaced or destroyed. Property paperwork loss or misplacement can be highly stressful and anxiety-inducing.

This article will take you through how to get duplicate copies of property documents. You will gain insight into how to complete the process and quickly obtain duplicate copies of your property documents that are correct and legitimate under the law.

How to Get Duplicate Copy of Property Documents?

  • Determine which Documents Are Missing: You must determine which documents are missing or misplaced before obtaining duplicate copies. Sale deeds, property tax receipts, possession letters, and other records may be included in property documents.
  • File a Police Report: Reporting a missing property document to the police is one of the first things you should do. This is an essential step since it protects the papers from any misuse.
  • Find the relevant authority: Next, do some research on the local governing body that is in charge of keeping property records. This might be the land records department, registry office, or local government agency. Contact them to find out where they are and how to get duplicate copies.
  • Gather the required paperwork: After determining who has the authority, compile all the paperwork needed to back up your request. This could contain identification documents, ownership verification, and other paperwork the authorities specify.
  • Apply: Draft a formal written request or application outlining the additional copies of your required property documents.
  • Get a Certificate of Encumbrance: Often, obtaining duplicate copies of property documents requires obtaining an encumbrance certificate, an essential document. Make an appointment at the Sub-Registrar's Office and submit the required application and payment.
  • Send a Declaration of Faith: Write down an affidavit with the specifics of the misplaced property documents. Signing the affidavit before a judicial magistrate or notary public is required. Thanks to this sworn statement, your request for duplicate papers has a legal component.
  • Submit an RTI Application: If you need help or the Sub-Registrar's Office seems to be moving slowly, you might choose to submit a Right to Information (RTI) application. Citizens can ask government agencies for information by using the RTI Act. Send an RTI application to the relevant department to determine how your request for duplicate property documents is progressing.
  • Pay any necessary fees: Getting duplicate copies of property documents sometimes entails paying a cost. When completing your application, determine whether there are any fees and have the necessary funds on hand.
  • Follow up on your request: It's a good idea to stay in touch with the authority frequently to inquire about the status of your request after filing it.
  • Get duplicate copies: You will receive a notification to pick up the exact copies of your property documents as soon as your request has been reviewed and authorized.

Wrapping Up

Every step is crucial to guaranteeing the legitimacy of the procedure, from making a police complaint to gathering duplicate paperwork. With the step-by-step guide on how to get duplicate copies of property documents confidently and efficiently, obtain your duplicate copies right now to avoid letting missing ones hold you back.

Visit the IIFL Home Loans to learn more about house loans and financing for affordable homes!


Q1. Which documents are needed for an IIFL house loan?

Ans. Following documents are required for a home loan at IIFL Home Loans:

  • Identity Verification: Passport, PAN Card, Voter ID Card, Aadhaar Card, etc.
  • Address Proof: Passport, Voter ID card, Aadhaar card, and so on.
  • Additional Records: Records on current loans that include a six-month bank statement (used to repay the loans)

Q2. What is the IIFL Home Loan helpline number?

Ans. Customers can contact our dedicated Helpline at 1860-267-3000 or 7039-050-000 from 9:30 AM to 5:00 PM on Monday through Friday and from 9:30 AM to 4:00 PM on Saturdays.

Q3. Is a house loan a suitable fit for IIFL Home Loan?

Ans. IIFL is a non-banking finance corporation (NBFC) and IIFL Home Loan provides good house loan offers.

Q4. Do you need property records to receive a home loan?

Ans. Although it is not possible to obtain a home loan sanctioned with no documentation, there is time before disbursal to obtain the necessary documentation.

Q5. How can I see my online home loan statement?

Ans. Most of the time, you may access this information online by logging into the special customer portal provided by your lender. The lender may also send you an email with the home loan statement. The record of your loan payments over the predetermined term is displayed on the home loan account statement.


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Disclaimer: The information contained in this post is for general information purposes only. IIFL Home Finance Limited (including its associates and affiliates) ("the Company") assumes no liability or responsibility for any errors or omissions in the contents of this post and under no circumstances shall the Company be liable for any damage, loss, injury or disappointment, etc. suffered by any reader. All information in this post is provided "as is", with no guarantee of completeness, accuracy, timeliness, or of the results, etc. obtained from the use of this information, and without warranty of any kind, express or implied, including, but not limited to warranties of performance, merchantability, and fitness for a particular purpose. Given the changing nature of laws, rules, and regulations, there may be delays, omissions, or inaccuracies in the information contained in this post. The information on this post is provided with the understanding that the Company is not herein engaged in rendering legal, accounting, tax, or other professional advice and services. As such, it should not be used as a substitute for consultation with professional accounting, tax, legal or other competent advisers. This post may contain views and opinions which are those of the authors and do not necessarily reflect the official policy or position of any other agency or organization. This post may also contain links to external websites that are not provided or maintained by or in any way affiliated with the Company and the Company does not guarantee the accuracy, relevance, timeliness, or completeness of any information on these external websites. Any/ all (Home/ Loan Against Property/ Secured Business Loan/ Balance Transfer/ Home Improvement Loan/ NRI Home Loan/ Home Loan for Uniformed Services) loan product specifications and information that may be stated in this post are subject to change from time to time, readers are advised to reach out to the Company for current specifications of the said (Home/ Loan Against Property/ Secured Business Loan/ Balance Transfer/ Home Improvement Loan/ NRI Home Loan/ Home Loan for Uniformed Services) loan.